Pharmacy POS is the desktop billing and back-office system for Indian pharmacies from Graphical Art Studio. The counter searches by name, salt or barcode, picks the batch that expires first and prints a GST invoice in seconds; behind it sit batch-wise stock with expiry alerts, supplier purchases and payables, customer dues, returns and credit notes, GSTR-1 and GSTR-3B built from the same bills, the day book and vouchers, staff attendance and payroll, and automatic daily backups. It runs on the pharmacy's own Windows PC with a local database — no server, no internet needed to bill.
Recorded in English from the shipping build, on a working pharmacy's data: signing in as the owner, the dashboard, a bill typed at the counter with three medicines and a cash tender, the sales register and a full tax invoice, batch-wise stock and expiry, purchases and payables, the medicine master with live search, the customer khata, GSTR-1 and GSTR-3B, the sales register report, the day book, HR and payroll, and Backup & Restore. Jump to any chapter below the player.
Every line on a bill is tied to a batch, an expiry and a quantity on hand; every GST figure comes from the posted invoice; and the whole day closes in the same database the counter used. No second set of numbers to reconcile.
Every line on a bill is tied to a batch, an expiry and a quantity on hand. The counter puts the first-expiry batch on the bill automatically (FEFO) and shows you the alternative batches; stock, expiry alerts, near-expiry reports and valuation all read the same ledger, so the number at the counter is the number in the report.
Tax is stored line by line at the moment of billing — HSN, rate, CGST, SGST, IGST — and GSTR-1 and GSTR-3B are assembled from those posted rows, not retyped from a spreadsheet. Credit notes reduce outward supply, so the shop never files GST on goods a customer brought back.
Scheduled medicines are flagged from the medicine master; billing one without a prescription opens a pharmacist override that records the reason against the bill. The Schedule-X / narcotic register, insurance and TPA bills and the e-invoice JSON all sit beside the same sales data, so the register and the invoice always agree.
Each person signs in with their own username and role — owner, pharmacist, cashier, accountant or branch manager. The dashboard opens on today's sales, month-to-date revenue, profit, dues, low stock and near-expiry batches.
Type a few letters of the name or salt, or scan the barcode; the counter suggests the first-expiry batch and Enter puts it on the bill. Cash, UPI, card or credit — with change due and outstanding on screen.
A supplier bill becomes a GRN with batch, expiry and free quantity; stock and payables update together. Purchase orders, purchase returns and debit notes follow the same path, and every movement is on the ledger.
Returns pull up the original bill and post a credit note. The day book reconciles cash, UPI and card, GSTR-1 and GSTR-3B are ready from the same bills, and the daily backup runs by itself.
No mock-ups — these are screens from a working pharmacy database, captured from the same build the walkthrough was recorded on.
No SQL Server, no server room, no network share required: the database lives in the app's own data folder and the built-in backup copies it daily.
A Windows 10 or 11 desktop or laptop, with the database in the app's own data folder — no SQL Server and no server to maintain. Barcode scanners work as keyboards, and printing goes through the Windows drivers you already have: A4 for the tax invoice, PDF when you want to send the bill instead of print it.
The first run opens a setup screen: shop name, GSTIN, drug licence, address, state and the owner's sign-in. Then load the catalog — CSV or Excel with a dry-run preview and duplicate handling — and the counter is ready. Branches, users and printers are all set from inside the app, with setup included in the licence.
The licence activates once and is checked offline afterwards, so a shop with no internet still bills all day. Updates arrive as signed packages and the app takes a backup before it touches the database. An optional cloud sync keeps other counters and branches on the same books, and gives the owner a remote view — the shop works without it.
The download runs as a full-feature trial before a key is entered — every screen, every report, every module.
The download runs as a full-feature trial before a key is entered — every screen, every report. It is enough to bill real days, file a real GST return and show the accountant before you decide.
A licence key is signed and bound to the shop's install, validated offline. Plans run from a single counter to a multi-branch chain, with the number of branches, counters and users written into the licence. Renewing extends the date without touching your data.
Pricing depends on the counters, branches and modules you take — billing alone, or the whole back office with accounts, HR and payroll. Tell us how the pharmacy runs today and we will quote for it; setup with your catalog, tax rates and printer is part of the job.
No public price list, because a single-counter pharmacy and a multi-branch chain with payroll are not the same product. Call or WhatsApp +91 98309 49024 and we will quote in the same conversation.
Pharmacy POS is built by Graphical Art Studio — a business-software studio in Kolkata making software for hotels, restaurants, repair shops, retail counters and pharmacies. It is a Windows desktop product with a local database, developed and supported by Mukesh Patra.
Questions about setup, licensing, a report your accountant wants, or a guided installation — reach the studio directly.
No. Billing, stock, purchasing, GST and every report run on the pharmacy's own PC with a local database, with the line down. Internet is needed only to activate or renew the licence, to pull an update, and for the optional cloud sync and owner remote view.
Windows 10 or 11 — an ordinary desktop or laptop. There is no SQL Server to install and no server to keep running: the database lives in the app's own data folder, and the built-in backup copies it daily. Barcode scanners work as keyboards, and printing uses the Windows printer drivers.
Yes, by default — a pharmacy bill is not complete without them. Every medicine line is tied to a batch, an expiry date and the quantity on hand. The counter picks the first-expiry batch automatically (FEFO) and shows the other batches, and the dashboard and inventory pages report low stock and what expires in the next ninety days.
The medicine master carries the schedule. Billing a scheduled item without a prescription opens a pharmacist override with a mandatory reason, which is recorded against the bill. The Schedule-X / narcotic register and insurance / TPA bills read the same sales data, so the register and the invoice agree.
The filing papers, not the portal login. GST is stored per invoice line — HSN, rate, CGST, SGST, IGST — and GSTR-1 (B2B, B2CL, B2CS, HSN, document range) and GSTR-3B (outward supply, credit notes, input tax credit) are assembled from those posted rows. Your accountant exports and files them on the portal.
Yes, with the optional cloud sync. Branches have their own GSTIN and state, stock transfers and transfer requests move goods between them, and every screen can be scoped to one branch or all branches. Without cloud sync the app is a complete single-counter system — the shop is never blocked on a network.
Automatically, once a day when the app opens, keeping the newest thirty snapshots; you can also take one with a single click. Restore reads a backup file at the next launch, keeps the previous database as a safety copy, and validates the file before replacing anything.
Yes — fourteen days with every feature on, no key needed. It is enough to bill real days, file a real GST return and show the accountant before you decide.
Send a few of your product lines and we will walk you through billing, batch stock and the GST reports on your own data.
